Present: Trustees; Denise Boewe, Peter Case, Lloyd Hadden, Linda Jones, Sharon Malenfant, Ann McGarity, and Nancy Sheridan. Library Director Jay Rancourt
NEXT MEETING: Monday, July 13, 2009; 7 PM at the Library
Call to order: SM convened the meeting at 7:05 pm
Approval of Draft Minutes from May 11, 2009: PC moved to accept the minutes as presented; DB seconded; unanimously approved.
Treasurer’s report: PC presented May reports, DB explained the reimbursement in the income section for the two refund checks received and how they offset against the overpayment in the expenses; $93.50 in LCHIP needs to be moved to restricted income from unrestricted; JR will let the bookkeeper know; LH moved to accept the May reports as amended for filing; DB seconded; unanimously approved
PC presented unanticipated funds below; NS moved to accept the funds as amended, DB seconded; unanimously approved:
Unanticipated funds for May 2009
$143.50 Restricted Funds (Howard Nordeen & LCHIP)
$ 40.00 Unrestricted Funds
$ 30.00 Library Sales
$420.00 From Friends to Library for materials
$633.50 Total
Library Director’s Report:
Staff updates: Deni Bennett has started as library page and Lynne Clough has started as summer circulation assistant. Theme for the summer reading program is “Summer time and the reading is easy.”
NH Library Association (NHLA) conference report: JR will be taking a continuing education course on advocating and raising money to benefit CML; she found out about some good databases that do not pull up when a Google search is done; SM asked how networking discussions went between JR and librarians from other similar sized libraries; all had the same impression that CML is ahead of the curve and our programs, circulation and attendance are unusually high; Peggy and Amy will probably attend an upcoming children’s library presentation
Non-resident issue – staff opinion: JR presented the Board with a draft of a letter she would like to send to non-residents; there are about 100 adults; staff does not want fees imposed; SM read the letter which asks the non-residents to make a donation since they use CML; trustees asked JR to change the letter to add all of our names; PC moved to accept the letter as amended, LH seconded; unanimously approved
Tamworth Foundation grant for One Book-One Valley Program: JR volunteered to help write grants for the program; asking permission of the Trustees since this will take some time away from her director duties, however this will also benefit CML; NS made a motion to approve JR’s participation in the program; LH seconded; unanimously approved
KBA grant for $265 for Reptiles on the Move program: JR reported CML received a kid’s book grant
Diary of a Tamworth Boy status: A Friends project worked on by JR; currently at Minuteman Press
Oral History CD project status: A Friends project; have received the CDs from Dennis Quinn; about a dozen CDs; fabulous preservation piece of Tamworth history
Disaster Plan 2009: JR distributed the update to all Board members; inventory list of all of the furniture is not included; Board should pull that forward from last year; JR included the Fire Chief’s letter; Board is pleased that Police Chief Poirier commented on the reduction of the false alarms at the Selectmen’s meeting
New copier update: Porter Office has franchise for all of the State of NH copy machines; so CML is able to purchase a gently used machine for $1900; CML’s old machine will be offered to another non-profit; JR will ask THS if they would like it
Community Carbon Challenge: JR will present the project at the next staff meeting and ask them if they would like to participate; JR will report back to the Board next month
Correspondence: None to report
Committee reports:
Building & Grounds (LH): Roof issue; LH and DB are working to get an estimate from another contractor since A&M has not gotten back to him
Technology (LH): JR is really happy about the new software that we are going to get; will save her at least an hour a week performing the cleaning function on all of the computers
Policy (NS): NS reviewed the draft temporary policy for six months for supervision of the lower level; JR believes this is a sustainable solution; LJ asked if JR had checked with the insurance company about how long the sheets should be maintained; JR plans to keep them for many years; NS moved the policy be approved as presented; LH seconded; DB asked if this is an amendment to a current policy or additional policy; this is additional policy; unanimously approved
Friends (AM): AM attended the May 13 Friends meeting; the group was very welcoming; AM briefed the Board members on the meeting; Amy is looking for assistance designing the Fourth of July float; they discussed ideas for use of funds which included historic artist calendar Chris and Peggy are working on and map of Tamworth cemeteries project Chris is working on; fundraising ideas were discussed and an annual appeal letter
Old Business: Meeting with Selectmen: SM reviewed the meeting on Thursday, May 21; very productive; Selectmen’s representative Tom Abugelis will begin attending the CML meetings; he will be sent the agenda and the minutes from the month before; when JR sends the approved minutes to the Town for posting they would appreciate having them in PDF format; JR should also provide Anne Abear with another copy of the amended 2009 CML budget; reduction will be subtracted from the final payment of the year; blocking the CML Wi-FI signal is being looked at by policy committee and they will make a recommendation at the next meeting; long range planning committee will be meeting soon to discuss the information that will need to be provided to the town CIP committee; many libraries JR has conversed with have found a selectmen’s representative to be a positive reinforcement with the Town
Amy would like help with planning and ideas for the Fourth of July float; meet in PC’s driveway to build it every year
New Business: JR handed out CML stats
Public Comment: No one from the public was in attendance
Adjournment: LH moved to adjourn the meeting at 8:10 pm; PC seconded; unanimously approved
Respectfully submitted,
Linda K. Jones, Recording Secretary
Next meeting: Monday, July 13, 2009 at 7 PM at the Library.
At this meeting, a vote will be taken to accept new unanticipated funds.
All Board of Trustees meetings are open to the public.
