Library Policies

Download all policies (PDF) – updated 8/14/2023

Mission Statement (Revised 2/11/2019): Cook Memorial Library provides educational, cultural, historical, recreational and information resources through the work of its dedicated and knowledgeable staff. It is accessible to all as a welcoming and comfortable center of community activity.

Table of Contents (find text of policies in searchable PDF version, linked above)

Section I. Governance

• The Board of Library Trustees
• Policy Revision
• Fiscal Policy
• Investment Policy
• Bylaws of the Board of Trustees
  1. Membership
  2. Officers, Delegates and Committees
  3. Meetings
  4. Duties of Officers

Section II. Personnel Policy

• Job Descriptions
• Salaries
• Professional Development
• Conditions of Employment
• Benefits (Health Insurance, Earned Time Off)
• Leave of Absence
• Volunteers
• Equal Employment Opportunity
• Harassment
• Jury Duty
• Subcontractors
• Military Reserves Leave
• Discipline
• Grievance
• Termination
• Mileage Reimbursement
• Staff Use of Personal Vehicle

Section III. The Collection and Other Library Resources

• Collection Development and Maintenance
• The Ulitz Genealogy and History Center
• Reference
• Circulation (Library cards)
• Overdue Library Materials
• Interlibrary Loan (ILL)
• Technology
• Internet Access and Use
• Programs

Section IV. Library Organization and Management

• Friends of the Library
• Confidentiality of Library Records
• Internal Rules and Regulations
  • Hours of Service
  • Meeting Room Use
  • Gifts and Loans
  • Sales
  • Displays, Exhibits, and Bulletin Board
  • Petitions and Informational Material
  • Behavior, Supervision and Responsibility
  • Animals
  • Supervision of Lower Level

V. Management of Building and Grounds

• Disaster Preparedness
• Health and Safety Requirements
• Maintenance Responsibility
• Stewardship Policy
• Disasters and Inclement Weather
• Pandemic Policy

VI. Appendix

• Job Descriptions
  1. Library Director
  2. Children’s Librarian and Library Programmer
  3. Assistant Librarian/Reference Librarian
  4. Circulation Assistant
  5. Circulation Assistant/Cataloger
  6. Custodian
• Forms
  1. Incident Report
  2. Internet User Registration
  3. Meeting Room Use Application
  4. Request for Reconsideration of Library Materials, Programs, Exhibits, Displays
  5. Volunteer Service Application
  6. Borrower Agreement for Equipment and Devices
  7. Letter of Agreement for Donated Materials
  8. Exhibit Release Form
  9. Library Director Job Evaluation
• Active Shooter Training
• Library Bill of Rights
• Freedom to Read Statement